Create Email Campaign
The Create Email Campaign section allows you to convert shortlisted candidates into active leads through personalized, multi-step outreach sequences.
Campaigns can be launched from: – Profile View (single candidate) – Selected candidates (bulk) – My List (group campaigns)
1. Email Campaign Settings
These foundational settings determine how your emails are sent and what safeguards apply.
| Setting | Description | Recommended Practice |
|---|---|---|
| Sending Mailbox | Choose the connected email account used for sending yourname@recruitryte.com). | Always use a professional domain email to maximize deliverability. Avoid free Gmail/Outlook accounts. |
| Max Send Limit | Sets the daily email cap for this campaign. | Keep under 200 emails/day per mailbox to reduce spam risk. |
2. Campaign Creation Method
You can generate email sequence content using one of two methods:
| Method | Description | Best For |
|---|---|---|
| AI-Assisted | AI instantly creates a personalized, multi-step email sequence based on job title, candidate profile, and tone. | Fast, personalized outreach with minimal effort. |
| From Scratch | Build every step of the email sequence manually. | Highly specialized roles or compliance-heavy templates requiring full control. |
3. AI-Assisted Generated Email Template
When using the AI-Assisted option, the following fields shape your campaign:
| Field | Description | AI Output |
|---|---|---|
| Target Role | Job title you’re hiring for (e.g., Senior Product Manager). | Influences value proposition and context. |
| AI Personalization Level | Select depth of personalization (Low → High). | High uses data from Insights: skills, company history, tenure, etc. |
| Tone | Style of the message (Professional, Casual, Urgent). | Ensure voice matches your brand. |
| Response Action | Desired candidate next step (e.g., Schedule a Call, Apply Now). | AI adds a strong CTA based on this action. |
4. Schedule Email Date & Timezone
Set the delivery schedule to ensure your emails arrive when candidates are most likely to read them.
Timezone: Select the timezone of your target candidates so emails arrive at the optimal hour.
Days to Send: Choose sending days (e.g., Monday–Friday).
Time Range: Define the timeframe for sending emails (e.g., 9:00 AM–5:00 PM). RecruitRyte will distribute sends within this window.
